How To Write A Resignation Letter: 6 Important Things To Make Sure You Include

Updated : Sep 01, 2019 in Articles

How To Write A Resignation Letter: 6 Important Things To Make Sure You Include

Hey guys, Max from Growth Ladder here, the
channel dedicated to helping you land your dream job and accelerate your career and in
today’s video we’re going to be talking about How to Write the Perfect Letter of Resignation. Once upon a time, it was common for a person
to stick with one company for their entire life but that’s no longer the case. In fact, according to the US Bureau of Labour
Statistics, the average person is now expected to have anywhere from 12 to 15 jobs in their
lifetime. That means, you’ll pretty much be expected
to write almost 12 to 15 resignation letters in your lifetime as well. With that in mind, there’s definitely a
right and wrong way to write a resignation letter and it could make the difference between
if you maintain good ties with your employer or leave a sour taste in their mouth. Now some of you may be thinking, if I’m
quitting, why does it even matter what my current employer thinks? Well the thing is, you never know. Depending on how big your industry is, leaving
a bad impression with one employer could lead to others in the same industry seeing you
in a negative light and also you never know what future opportunities might pop up with
your current employer that you might be interested in down the line. The idea of boomeranging does happen quite
a bit, especially as you move up the management ladder. Lastly you’re likely also going to need
references for future jobs so leaving on a good note allows you to rely on your current
supervisor or manager for these references. Now before I jump into How to Write the Perfect
Letter of Resignation, if you’re new to our channel, don’t forget to hit that subscribe
button and the notification bell so you don’t miss any of the awesome new videos we’ll
be releasing to help you achieve career stardom! Before going into the specific tips for writing
a letter of resignation, I wanted to go over some general points that could be helpful
in approaching this point in your professional life. The first thing to keep in mind is that you
should aim to be respectful when you’re writing your resignation letter. This is important in developing the foundation
of your letter. Maybe you didn’t have the best relationship
with your boss, or you felt that you didn’t have the opportunities for growth that you
were promised when you were hired, but it is very important that you do not mention
these negative things in your resignation letter. Leave the ranting for a close friend or for
something to ponder on later. It doesn’t matter if this is your first
professional job, or your last, burning bridges with your employer is never a good idea. Just because something didn’t work out the
way you hoped it would, it’s still important to maintain a positive impression as a professional. Next, be sure to review your contract so that
you can be confident that you’re following the guidelines for quitting your job. For instance, a 2 week notice is the average
for most companies, but yours may require 3 or 4 weeks so it’s always best to double
check and make sure you’re following company protocol. Following that, it is ideal that when you’re
quitting your job, that you submit your notice in person. This goes back to the idea of leaving a positive
impression – while it may be awkward, resigning in person allows you to have a conversation
with your employer and leave things on a relatively positive and professional note. It’s also a good idea to submit your letter
of resignation in person, because there is no time lapse in information – as in, you
could quit via an email but your employer or the HR manager may not read it until much
later, whereas quitting in person allows for more clarity. This final piece of advice comes from Suzy
Welch – the previous editor-in-chief for the Harvard Business Review, and a New York
Times best-selling author. According to Suzy, when it comes to quitting
your job and maintaining a healthy business relationship, Suzy believes it’s really
important to reduce the element of surprise when leaving your place of work. By giving clear information about when you
want to leave and why, you are eliminating the element of surprise for your employer
and the company. She also suggests sending your supervisor
an email the night before you plan to resign, with the subject line “my future”, and
then writing something along the lines of “I hope we can sit down tomorrow at your
convenience for a conversation about my future with RBC.” Now that we’ve gone over some general things
you should consider, let’s get into the specific tips to keep in mind when writing
a letter of resignation. The first tip is that you want to customize
your resignation letter to make sure that it is personable. Your wording will be slightly different if
you’re addressing your letter to your supervisor or a human resources manager. When writing to your supervisor, you would
say “Dear Jane or John Doe”, and you would mention the date you intend to leave your
position. If you’re writing to an HR manager, you’d
address him or her by name and begin by mentioning the reason for your resignation and the last
day of employment – this will prevent any confusion or misunderstanding about your intentions. Be sure to disclose your position and the
department you work in, for example “Please accept this letter of resignation for my position
as Accounts Director in Marketing. My last day with RBC will be June 12.” Tip number 2 is to provide a clear and brief
reason for why you’re leaving your current position – whether that be a grad school
acceptance or a new career opportunity, keep it short and honest. This could sound something like “I have
been presented with a new professional opportunity that aligns with my career aspirations”
or “I was finally accepted to the law school of my choice.” This answers any questions your supervisor
may have as to the nature of your departure. Tip number three is to be clear about the
date you plan to terminate your employment – nobody likes uncertainty or indefinite
deadlines. This is as simple as saying “This letter
constitutes an official notice of my resignation at RBC, effective June 12” – clear and
direct. This is important to note because your employer
and/or the HR department will begin the search for your replacement which adds ease to your
transition for both you and your company. This is because any projects you may have
to complete, will be done by that deadline and the company you work for will be able
to maintain productivity by bringing on a new employee in a timely manner. Tip number four is to express gratitude for
the experience you’ve gained at the company and all the opportunities you were presented
with. Even though you’re quitting, it is important
to show that your time at the company was worthwhile and impactful. This could sound something like “I am very
grateful for the opportunities I had at RBC and for the knowledge I have gained.” Making sure that you’re leaving on a good
note with your employer increases the opportunity of you being able to approach him or her for
a reference letter in the future. Tip number five is to offer help during the
transition period. This is simple business etiquette and general
human consideration. You may be part of a major corporation, so
it’s important to be mindful of where you can make yourself useful in the remaining
weeks of your employment. So in the instance where you actually have
the opportunity to train your replacement, you may say something like “To help make
the transition more seamless, I would be more than happy to work with you and to provide
you with any resources to add ease to the training process for my replacement.” Suzy Welch also suggests that you may offer
being an on-call contact for your replacement for the first three months of their employment,
which would help to ease their transition into the new role. The sixth and final tip is to send well wishes
for the company’s success and to close off in a positive and appreciative manner, which
would sound something like “Thank you again for the great opportunities I have gained
throughout my employment and I wish the company and my colleagues great success.” So their you have it folks, all the tips and
advice you need to write your perfect letter of resignation. To recap, when writing a letter of resignation,
make sure to personalize your resignation letter and customize it as needed, be clear
and direct about why you’re leaving, provide an end date of your employment, express gratitude
and appreciation for your work experience, offer to help with the transition period,
and close off in a positive and appreciative manner. Thanks for watching and once again, if you’re
new to our channel, don’t forget to hit that subscribe button and the notification
bell so you don’t miss out on any of the awesome new content we’ll be sharing to
help you land your dream job and reach career stardom. Also, if you’re really looking to make your
resume a magnet to recruiters and HR, don’t forget to grab our Bulletproof Resume to Interview
Checklist, the link is in the description below. We’d also love to know what are your tips
are for resigning professionally, so be sure to leave a comment down below! See you all in the next video!


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